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The moment has come for you to resign from your job, but how do you make the exit as smooth as possible for both you and your employer? The answer is simple: a well-written two-week notice letter or email. Not only does it show professionalism and respect, but it also gives your employer enough time to find a suitable replacement and manage the transition smoothly.
If you are ready to resign but feel overwhelmed with crafting a two-week notice letter or email, don’t worry, you’re not alone. Many individuals struggle with expressing their reasons for leaving a job professionally and respectfully, leading to feelings of anxiety and confusion. But, as leading recruiters and HR consulting experts at MatchBuilt, we’re here to help guide you through this process and make it stress-free as possible.
How do I write a two-week notice letter?
To write a two weeks notice letter, follow these steps:
- Address the letter to your direct supervisor or HR department.
- State the letter’s purpose: to give two weeks’ notice of your resignation.
- Provide the date on which your resignation will be effective.
- Express gratitude for your opportunities and experiences while working at the company.
- Offer to help transition your responsibilities to someone else if possible.
- Close the letter professionally and provide your contact information for future reference.
- Review and proofread the letter for accuracy and professionalism.
- Send the letter by email and physical mail to ensure it’s received and documented.
This blog post will provide eight two-week notice letters and email templates that are of course free and easy to copy and paste to help you make a clean break from your current job. We will also highlight the key elements you should include in each template to simplify the process and make it as stress-free as possible.
Example Two-Week Notice Letter:
Dear [Employer’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] effective [Last day of work]. I have appreciated the opportunities and experiences I have had while working for [Company Name] and am grateful for my time here.
As company policy requires, I am providing two weeks’ notice of my resignation. During this time, I will do everything I can to ensure a smooth transition of my responsibilities and help in any way I can.
Thank you again for the opportunities and support you have provided me here. I wish the company continued success in the future.
Sincerely,
[Your Name]
At MatchBuilt Executive Search, we coach individuals on their careers daily, and we believe that a positive resignation experience can set the tone for your next career move. So, if you’re ready to say goodbye the right way, let’s get started!
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Two Weeks’ Notice Letter and Email Templates
Template #1: Two-Week Formal Notice Letter or Email
When To Use This Template
The formal letter and email template are appropriate for a professional or corporate work environment, where a more formal tone is expected. This template should be used if you have a positive relationship with your employer and wish to maintain a professional demeanor in your resignation.
Key Elements To Include
- A statement of resignation and your two weeks’ notice
- Your last day of work
- An expression of gratitude for the opportunities and experiences you’ve had while working at the company
- An offer to assist in the transition process
- A professional closing
Example of a Formal Two Weeks Notice Letter and Email
Dear [Employer’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] effective [Last day of work]. I have appreciated the opportunities and experiences I have had while working for [Company Name] and am grateful for the time I have spent here.
As company policy requires, I am providing two weeks’ notice of my resignation. During this time, I will do everything I can to ensure a smooth transition of my responsibilities and help in any way I can.
Thank you again for the opportunities and support you have provided me here. I wish the company continued success in the future.
Sincerely,
[Your Name]
Template #2: Two-Week Notice Letter or Email To a Manager
When To Use This Template
This template is appropriate for individuals who have a direct manager and report to a higher-level manager or executive. This letter should be used if you have a positive relationship with your manager and wish to maintain a professional demeanor in your resignation.
Key Elements To Include
- A statement of resignation and your two weeks’ notice
- Your last day of work
- A discussion of your reasons for resigning, if appropriate
- An expression of gratitude for the opportunities and experiences you’ve had while working with your manager
- An offer to assist in the transition process
- A professional closing
Example of a Two Weeks Notice Letter or Email To a Manager
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] effective [Last day of work]. I have appreciated the opportunities and experiences I have had while working with you and at [Company Name].
As company policy requires, I am providing two weeks’ notice of my resignation. During this time, I will do everything I can to ensure a smooth transition of my responsibilities and help in any way I can.
I wanted to take a moment to express my gratitude for the support and guidance you have provided me during my time here. Your leadership has been instrumental in my growth and development as a professional, and I will always be grateful for the opportunities you have given me.
Please let me know if there is anything I can do to assist during the transition process. I am committed to making this a seamless process for both you and the company.
Thank you again for everything. I wish you and [Company Name] continued success in the future.
Sincerely,
[Your Name]
Template 3: 2-Week Notice Letter or Email To a Close Coworker
When To Use This Template
This template is appropriate for individuals who have a close working relationship with a coworker and want to personally inform them of their resignation. This letter should be used if you have a positive relationship with your coworker and wish to maintain that relationship after you depart from the company.
Key Elements To Include
- A statement of resignation and your two weeks’ notice
- Your last day of work
- An expression of gratitude for the opportunities and experiences you’ve had while working with your coworker
- An offer to stay in touch after your departure
- A professional closing
Example of a Two Weeks Notice Letter or Email To a Close Coworker
Dear [Coworker’s Name],
I wanted to reach out to you personally to let you know that I have decided to resign from my position as [Job Title] effective [Last day of work]. I have appreciated the opportunities and experiences I have had while working with you at [Company Name].
As company policy requires, I am providing two weeks’ notice of my resignation. During this time, I will do everything I can to ensure a smooth transition of my responsibilities and help in any way I can.
I wanted to take a moment to express my gratitude for the friendship and support you have provided me during my time here. You have been an integral part of my experience at [Company Name], and I will always be grateful for the opportunities we have had to work together.
Please don’t hesitate to stay in touch after my departure. I would love to continue our friendship and hear about your future successes.
Thank you again for everything. I wish you and [Company Name] continued success in the future.
Sincerely,
[Your Name]
Template 4: 2-Week Notice Letter or Email To a Remote Team
When To Use This Template
This template is appropriate for individuals who are a part of a remote team and need to inform their coworkers of their resignations. It is also suitable for individuals who have limited in-person interaction with their coworkers.
Key Elements To Include
- A statement of resignation and your two weeks’ notice
- Your last day of work
- An explanation of your reasons for resigning (optional)
- An offer to continue assisting the team in any way possible until your departure
- A professional closing
Example of a Two Weeks Notice Letter or Email To a Remote Team
Dear [Team],
I wanted to inform you all that I have decided to resign from my position as [Job Title]. My last day of work will be [Last day of work].
As company policy requires, I am providing two weeks’ notice of my resignation. During this time, I will continue to assist the team in any way possible to ensure a smooth transition of my responsibilities.
I want to thank you all for your support and collaboration during my time on the team. I have learned a lot from each and every one of you, and I will always be grateful for the opportunities we have had to work together.
Please let me know if there is anything I can do to assist during this transition. I am committed to ensuring my departure has as little impact on the team as possible.
Thank you again for everything. I wish you all the best in your future endeavors.
Sincerely,
[Your Name]
Template 5: Two-Week Notice Letter or Email For a Personal Reason
When To Use This Template
This template is for individuals who need to resign due to personal reasons, such as family, health, or relocation. It is essential to be as discreet as possible in these circumstances, as personal matters are private and should not be disclosed in a professional setting unless necessary.
Key Elements To Include
- A statement of resignation and your two weeks’ notice
- Your last day of work
- A brief explanation of your reasons for resigning, if necessary
- An offer to assist in any way possible during the transition period
- A professional closing
Example of a Two Weeks Notice Letter or Email For a Personal Reason
Dear [Manager],
I regret to inform you that I have decided to resign from my position as [Job Title]. My last day of work will be [Last day of work].
As company policy requires, I am providing two weeks’ notice of my resignation. During this time, I will continue to assist the team in any way possible to ensure a smooth transition of my responsibilities.
I understand that resigning for personal reasons can be difficult to explain, but I have a situation requiring immediate attention. I would be happy to discuss this further if necessary, but I would prefer to keep the details confidential.
Please let me know if there is anything I can do to assist during this transition. I am committed to ensuring my departure has as little impact on the team as possible.
Thank you for your understanding. I will miss working with the team and wish you all the best in your future endeavors.
Sincerely,
[Your Name]
Template 6: Two-Week Notice Letter or Email Due To Poor Management
When To Use This Template
This template is for individuals who resign due to unsatisfactory conditions in the workplace, such as poor management, an unhealthy work environment, or conflicts with coworkers. In such cases, it’s important to approach the situation cautiously and avoid making damaging statements.
Key Elements To Include
- A statement of resignation and your two weeks’ notice
- Your last day of work
- A brief explanation of your reasons for resigning, if necessary
- A professional closing
Example of a Two Weeks Notice Letter or Email Due To Poor Management
Template 7: Two-Week Notice Letter or Email Due To Career Advancement
When To Use This Template
This template is for individuals who resign due to new career opportunities or advancements, such as a promotion, a better job offer, or a change in their career goals. In such cases, it’s important to approach the situation with gratitude and professionalism, as you may want to maintain positive relationships with your current employer and coworkers.
Key Elements To Include
- A statement of resignation and your two weeks’ notice
- Your last day of work
- A brief explanation of your reasons for resigning, if desired
- Gratitude for the opportunities and experiences provided by the current employer
- A professional closing
Example of a Two Weeks Notice Letter or Email Due To Career Advancement
Dear [Manager],
I am writing to formally submit my resignation from my position as [Job Title]. My last day of work will be [Last day of work].
As company policy requires, I am providing two weeks’ notice of my departure. During this time, I will continue to assist the team in any way possible to ensure a smooth transition of my responsibilities.
I am grateful for the opportunities and experiences I have had while working at [Company Name]. I have learned so much and made many valuable connections. However, I have received a [insert type of opportunity, such as a promotion or better job offer] that I believe will further my career goals.
If there is anything I can do to assist during this transition, please let me know. I am committed to leaving on a positive note and ensuring my departure has as little impact on the team as possible.
Thank you again for the support and opportunities you have provided.
Sincerely,
[Your Name]
Template 6: 2-Week Letter or Email Due To More Flexible Work Arrangements
When To Use This Template
This template is for individuals who resign because their current employer cannot accommodate their desired flexible work arrangements, such as remote work, flexible hours, or part-time work. In this case, being professional and tactful is essential, as your current employer may be willing to work with you to find a solution.
Key Elements To Include
- A statement of resignation and your two weeks’ notice
- Your last day of work
- A brief explanation of your reasons for resigning, if desired
- An offer to discuss the situation and find a solution, if possible
- A professional closing
Example of a Two Weeks Notice Letter or Email Due To More Flexible Work Arrangements
Dear [Manager],
I am writing to formally submit my resignation from my position as [Job Title]. My last day of work will be [Last day of work].
As company policy requires, I am providing two weeks’ notice of my departure. During this time, I will continue to assist the team in any way possible to ensure a smooth transition of my responsibilities.
I regret to inform you that I have decided to resign because my current work arrangement does not align with my personal needs. Specifically, I require [insert desired flexible work arrangement, such as remote work, flexible hours, or part-time work].
If there is any way we can discuss this situation and find a solution, I would be open to having that conversation. I value the time I have spent at [Company Name] and would like to leave positively, if possible.
Thank you again for the support and opportunities you have provided.
Sincerely,
[Your Name]
Common Questions and Concerns: Answering Your Two Weeks’ Notice FAQs
What is a two weeks notice letter, and why is it important?
A two weeks notice letter is a formal resignation letter that informs your employer of your intention to leave the company. It provides two weeks’ notice of your departure, allowing your employer time to plan for your replacement or to make alternative arrangements. Writing a two weeks notice letter is important as it shows respect for your employer and colleagues and helps maintain a professional image.
When should I write a two weeks notice letter?
You should write a two weeks notice letter when you have accepted a new job or have decided to leave your current job for personal reasons. You should provide two weeks’ notice as a professional courtesy, giving your employer time to plan for your departure.
What should I include in my two weeks notice letter?
Your two weeks notice letter should include the following elements:
- A statement of resignation and your two weeks’ notice
- Your last day of work
- A brief explanation of your reasons for resigning, if desired
- A thank you to your employer and colleagues for their support
- A professional closing
Can I resign via email?
You can resign via email, but a written letter is also recommended. An email can be seen as less formal than a written letter, so it’s a good idea to include a brief email with a written letter attached.
Do I need to provide a reason for resigning?
No, you are not obligated to provide a reason for resigning, but you may choose to do so if you feel it is appropriate. It’s important to remember that your reason for leaving may be shared with others within the company or with future employers, so it’s best to be professional and discreet.
What tone should I use in my two weeks notice letter?
Your two weeks notice letter should have a professional tone, expressing gratitude for the opportunities and support provided by your employer. Avoid using a negative manner or expressing frustration, which can harm your professional reputation.
Can I resign without giving two weeks’ notice?
Technically, you can resign without giving two weeks’ notice, but it is not recommended. Providing two weeks’ notice is a professional courtesy and shows respect for your employer and colleagues. Sometimes, your employment contract may require you to provide two weeks’ notice or face consequences.
What happens if I don’t give two weeks’ notice?
If you don’t provide two weeks’ notice, your employer may choose to terminate your employment immediately or may decide to accept your resignation with immediate effect. Not providing two weeks’ notice can harm your professional reputation and future job prospects.
How do I handle the transition of my responsibilities during my two weeks notice period?
During your two weeks notice period, working closely with your employer is essential to ensure a smooth transition of your responsibilities. You can assist with training a replacement or provide any necessary documentation. It’s also a good idea to tie up loose ends and ensure your work is organized and up-to-date.
What should I do if my employer asks for a more extended notice period?
If your employer asks for a longer notice period than the two weeks you initially offered, it’s important to consider your options. If willing to comply, you should agree to the extended notice period.
However, if you need to leave sooner, you should have an open and honest conversation with your employer to see if a compromise can be reached.
If not, you should respect the company’s request and provide the requested notice. Keeping a positive relationship with your former employer is essential as it can impact your future career opportunities.
The Final Farewell: Writing an Effective Two Weeks’ Notice Letter
Ending a job is never easy, but leaving on good terms is essential. Your two weeks notice letter or email represents your professionalism and respect for your current employer. It’s the final opportunity to make a lasting impression and leave a positive legacy.
In this comprehensive guide, we’ve equipped you with everything you need to know about writing a two weeks notice letter, from why it’s important to the key elements to include. With eight free templates that are easy to copy and paste to suit a variety of situations, you’re sure to find the perfect one for you.
Our HR experts have answered ten commonly asked questions to make the process smoother. And if you need additional support, we’re here to help. At MatchBuilt Executive Search, we understand the complexities of navigating a job transition, and we’re dedicated to guiding you to make the most of your next career move.
So, take control of your resignation and make it a memorable one. With the right words and a little effort, you can leave your job on a high note, maintaining your professional reputation and avoiding any bridges burned. Get started on your two weeks notice letter today!